Email Inbox: If you have an inbox overflowed with hundreds of unread emails then this position is likely not for you. This is because eventually you'll also be in charge of reading all of my incoming emails, tagging the critical ones that I should look at and handling the rest of them.
Calendar Management: You'll be in charge of managing all appointments for me during the day, dealing with the back and forth scheduling, handling cancellations, Ensure I have all meeting info (agenda, time zone, directions, other person's bio, etc) so I can open appointment and GO!
Creating Systems: You'll be writing procedures and organizing them inside of our google drive account and dropbox application. You will ensure that files get name according to our standard protocol and then filed to the proper location in our online storage
Onboarding New Hires - Copying, pasting, preparing our onboarding process for new hires. Setting up all accounts new hire will need (email account, Convo, etc...). Sharing all Google Docs new hire will need.
Onboarding New Interviewees - Researching new Immigrant Masters Unite Interviewees, contacting them, copying, pasting, preparing them for our interview. You'll get my completed process for doing that, so no worries.
Be my Gate Keeper & Follow up Ninja - We do facebook marketing for our mastermind and you'll be the first gatekeeper for people who apply for it. You'll set up the times for my consultation calls and follow up with them after the call. You'll also follow up with the people I interviewed for my national podcast.
Personal Items: You'll also need to help me with personal items. Perhaps I need help in booking a vacation or business trip and need tickets, hotels and research to make it all work. I may need you to coordinate podcast fulfillment, research and book a space for an upcoming mastermind (3 times per year) and other things related to that. Perhaps I need to find and ship gifts for clients or friends.
Helping me with the technology in our business: You're going to be helping me with a lot of the technology that we use in our businesses. You DON'T need to know how to use all of them BUT if you're at least familiar with them... or can just say "Don't worry .. give me an hour and I'll figure it out" then we're going to work very well together. (Here's a few of the things we use in our business: getresponse, wordpress, smartsheet.com, dropbox, google docs, zendesk, optimizepress.
Microsoft Office (and google docs): I do powerpoints so you'll need to help me with creating powerpoint presentations, formatting word documents, and working on excel spreadsheets (some of these are in google docs as well)
You'll be a part of my business and personal life. I'll be relying on you to keep things running as I run my businesses, and you'll quickly become the most important person in my organization. As such trust is HUGE for me.